Advisor Page for GLEC's Apple Magazines

last updated May 3, 2012

FORMS NEEDED FOR THE CURRENT SCHOOL YEAR

 

APPLESEED DRAFTS AND NOTIFICIATIONS

APPLEPI DRAFTS and NOTIFICATIONS

APPLESAUCE DRAFTS and NOTIFICATIONS

PLAGIARISM

About the forms

Every piece submitted to GLEC for AppleSauce, AppleSeed, or ApplePi must include a submission form completed by the student. The AppleSeed and AppleSauce forms, available above as a PDF and 4 to a page, require a bit of modification for your school. Once you print out the form, please fill in the name of your school at the top of each form and then xerox as many of these as you need. (This will require some cutting along the broken lines afterwards.) Please distribute to all teachers (including art and music) and let them know the new routine. The form can be attached to the work with scotch tape, a staple or a paper clip, whatever works best. We like the form stapled onto the front of the piece or taped onto the back, if artwork.

For Seed and Sauce, we do not require a parent signature, but some understand that some schools do, hence the place on the submission form for such. If a piece is sensitive and we would like to use it, we will contact you and work out how we proceed. For ApplePi, we would like a parent signature on written work, since the language can be a bit sensitive and we do not want any awkward surprises.

If a piece is submitted electronically (which is a time saver for us in dealing with longer pieces and artwork) we would still like to get a hard copy of the piece with the submission form, or at least the submission form. If a piece is faxed to us (not recommended for artwork), please fax the submission form as well.

NUMBER OF SUBMISSIONS & TIMING

Please narrow down your selections and send us at least 10 but not more than 30 pieces. We ask that your pieces come in well before the deadline (there is usually a 3 week window for submitting), if at all possible. (See News page for submission period - not yet updated.) We log every piece we receive, which takes a lot of time, so please be mindful of the limit. But give us a lot to choose from.

TEACHERS PAGE

To get to this advisor page, you had to first find the teachers page under "Enrichment Program." Please direct teachers at your school to this page so they can find out how their kids can benefit from GLEC's many enrichment programs.

 

AppleSeed, AppleSauce, ApplePi Magazine Guidelines

Last revised May 3, 2012

Purpose

Publications

AppleSeed and AppleSauce are produced biannually (ApplePi is produced once a year) by the GLEC Multicultural Enrichment Partnership. Editorial Interns (high school student volunteers) from AHS, LHS, MHS and NAHS help to create each magazine. Generally, AppleSeed comes out in mid January and early May and AppleSauce comes out in late February and early June. The editor is Kristen Hollenbeck, GLEC Enrichment Director. AppleSauce was started in the 1999-2000 school year, AppleSeed in the 2003-2004. The magazines are a collaborative effort of GLEC and the advisors (see below) of the participating schools. A staff of high school students helps to edit and produce the publications. Students interested in serving on this staff should contact us.

Eligibility

Permission form for Web version of AppleSauce and AppleSeed

In order to be published in the Web version of the magazine, parents must sign the permission form. See the AppleSauce or AppleSeed News page for the form and details.

Rolling Deadline

Works will be accepted during a three-week period twice a year. See the AppleSauce or AppleSeed News page for actual dates. Please make sure works arrive at GLEC within that period. Each work should include a submission form. Works should be sent or brought to: Kristen Hollenbeck, Enrichment Director, Greater Lawrence Educational Collaborative, 480 Broadway, Methuen, MA 01844, 978 685-3000 x121. If there is room, some late works might be considered after the deadline. Please include your email and/or phone number so that we may confirm receipt of the works.

Content Format

Works may be submitted electronically, on disk, typed, or hand-written. Electronic submission is the easiest for us and insures that the piece is reproduced as the author intended. Be advised that we are probably going to change the font of the original and perhaps the layout as well. Please make sure the piece has been edited to your satisfaction and double check that the student’s name is spelled accurately and is very easy to read. Include the student’s grade. Remember to get the hard copy of the form to us in a timely manner.

Written work

You may submit poems, short stories, letters, journal entries, essays, reviews, and any other works of original writing. We would like to have a variety of styles, formats, and lengths. However, because space is at a premium, we cannot publish many works which exceed 250 words and prefer shorter works. That way, we can publish more works.

Works Based on Other Works (parodies, templates, etc.)

If the piece is in anyway based on another piece, please indicate that (e.g., "after a poem by Robert Frost," or "inspired by a painting by Vincent Van Gogh," or "parody, based on a poem by Judith Viorst"). "Exemplar" pieces, formula pieces, template pieces, and pieces which derive their structure, content, or flow from another work must credit the original work. In general, we do not want to publish template pieces. If it is written in a traditional style, such as as sonnet, haiku, lune, etc., please indicate that.

Artwork, Photography

You may submit original artwork of any type, including electronic photos (taken by students or adults) of three-dimensional works done by students. Digital photos are encouraged. Hard copies should not be larger than 9 x 12 please. We prefer 8 1/2 x 11 or smaller. Some pieces reproduce better than others and we can’t tell how it will come out until we experiment with it. A good test for you to tell how something will reproduce is to xerox it. If it looks good after being xeroxed, it will probably look good in the magazine. We often reduce images from their original size, or use only a portion of the picture. Please submit originals, not copies, unless it is a digital photo. We will take care of the original and return it to you at the launch night, if not earlier. Artwork should be original and not copies of someone else's original work. If the piece is loosely based on another piece, please indicate that. A piece which creatively borrows from other pieces and is honest about where all the ideas and images came from, is worth submitting. Please do not submit "Anime" style artwork, even if original, and other artwork which is subject to copyright restrictions (Disney characters, etc.). We do not want to publish pieces that look like anime.

Musical compositions

We will accept original musical compositions in almost any format and notation. If we use the piece we will probably re-score it using our music notation, Finale. The piece may be for any ensemble of instruments and or voices. Make sure the piece is original. In the submission form it would be nice to know something about how the composer came up with this style. "I have tried to write a piece to sound like a Mozart composition, but this is my own original work and not copied from anyone else." OK, the style isn't original but the notes are. We get it.

Hybrid pieces

Illustrated poems can be submitted, however, it is unlikely that we will use both the text and the artwork. We will consider each separately. As a rule, we will change the font of the original text to our own font.

Thematic material

Seasonal works may be submitted, but please realize that we are looking for a variety of subjects and will only publish a few pieces on one theme, such as seasons. Also, please keep in mind that a piece written a week before Thanksgiving, if published, might appear in the middle of the winter.

Plagiarism

Unfortunately, it all too frequently happens that we will receive pieces of writing or artwork which have been previously published or have appeared on the internet. Advisors are encouraged to screen works carefully before submitting them. If something seems to be above the student's ability level by those most familiar with the student's work, the student should be encouraged to write more in the "comments" section on the submission form to show where the ideas came from, or to clarify exactly what is completely original and what is "partially borrowed" from another author -- which is ok as long as we know that the student knows what is borrowed and what is original. You might want to suggest that because the work appears to be so good, others who don't know the student at all might have the same reservations about it being 100% original, and further clarification would really help the student's chances of having it be evaluated honestly, but without more information about the piece, others might think that it was copied or not original. If you are not completely satisfied with the student's written and oral explanation, please do not send the piece to us. We would rather save the student, you and ourselves from the very humiliating experience of making a very public mistake than making the mistake of being too cautious and not publishing some very fine writing or artwork. (If it is that good, someone else will publish it. That student will get recognition.) If you find that it is plagiarized, we need not know about it. School policy rules.

If the piece is not found until after the magazine is distributed, we will be asking the advisors to help us correct the copies by replacing pages or adding stickers or even throwing the magazines away, depending on the situation. We will also be expecting, as you probably will, a very thoughtful letter from the student that shows some increased awareness of the consequences of the person's actions, genuine remorse, and maybe a plan for how to proceed for the future.

All of this mentioned here for your benefit to help students see what can happen in a very real situation. Again, all you can do is follow a process and follow your instincts. We cannot hold advisors responsible for student plagiarism, but advisors can do a lot to help students understand the consequences of their actions.

 

Advisor Role and Selection Process

These magazines would not be possible without the cooperation and dedication of the AppleSauce and AppleSeed advisor at the participating schools. Works are sent to GLEC through the advisor (designated by the principal) who submits works on behalf of the building. The advisor promotes the opportunities for publication within the school and, with other teachers, selects up to 15 works to submit, giving us some indication of preferences for final selection. From these works, some will be published. Historically, we seem to select for publication about 25 - 35% of all that is submitted. Many outstanding pieces cannot be published for a variety of reasons that have nothing to do with their quality. They just might be too long, or too similar to another piece, or too difficult to reproduce electronically, etc. If we receive several similar pieces (for example, seasonal poems) from the same school, even if they're all very competitive, we are likely to select only one or two for publication.

Final Edit, Notification, Launch Night, Returning Originals

In addition to sending us the school's submissions, we ask the advisor to come to a "final edit" at GLEC, at which time we inform the advisor of all the pieces selected and ask for their help in verifying the spelling of the students' names and making the final edits to the copy. (Times are posted on the News page.) If the advisor is unable to come, we will post an electronic draft of the magazine in a place that the advisor can review it. We also ask the advisor to inform those who have been selected and give them an invitation (provided by us) to take home to their parents which gives the details of the "Launch Night," at which all the contributors gather to meet each other, read or speak about their works, and take home their copies of the freshly printed magazine. Also at Launch Night, we will return all the originals to the advisor (or the advisor's designee) and have a box of the magazines for the advisor's school -- enough magazines so that every teacher will be able to get a copy and extras for use in the library or classroom.

Distribution

Q&A

May a student, parent or a teacher submit a piece directly to AppleSauce or AppleSeed?

No, the pieces must come through the AppleSauce/AppleSeed Advisor.

What types of pieces are you looking for?

We are looking for quality, originality, and variety.

Is there a role for parents to play in this magazine?

Yes, we would very much like to have parents to help us develop a distribution network within Greater Lawrence and beyond, so that the students get the maximum audience and recognition. In addition, we need parent help with fund-raising.

Are contributors required to read at the launch Night?

No, it is optional. Most students read their piece or talk about their art, or play their composition.

How many copies will each contributor receive?

Depending on our fund raising, we will give each contributor at least 2 free copies.

Where does the money come from to make all this happen?

We are very grateful to our recent supporters: the Clipper Ship Foundation, the White Fund, and the Arts Councils of Lawrence, Andover, North Andover and Methuen. Foundation, PTO, parent and business donations are gratefully received and will allow us to give more copies to the schools, contributors and their families. We have started a Friends of GLEC Magazines group to help us raise money and promote the magazines in the community.

How can high school students become involved in producing AppleSauce and AppleSeed?

We are particularly looking for sophomores and juniors with good editing skills and a love of language. We meet one afternoon a week at the GLEC Office in Methuen. Please contact us for more information.

How do we handle a situation where a contributor has moved to another school since the work was submitted?

We list the student as being from the original school and ask the advisor at the new school (if an AppleSeed or AppleSauce school) to give the student the notification form and permission form. If not an AppleSeed or AppleSauce school, the advisor should try to inform the student somehow or send GLEC the info and we'll take care of it.

 

 

Page Last modified: May 03 2012 14:55:45.